MEETING CALLED TO ORDER, 23RD APRIL at 19:40, BY CLUB PRESIDENT TOM WALKER
Absent with apologies:
Men’s captain- Dan
Present:
Club President – Tom Walker
Team President – Tim Stedman
Treasurer – Catherine Wilson
Secretary – Katy Watson
Ladies’ Captain – Judith Peatman
Social Secretary – Jennifer Entwistle and Sam Field
Claire – Sponsorship Officer
Mixed captain – Laura
Merchandise Officer – Pablo Garcia Thomas
Press and Publicity Officers – Umair Asif and Steph Gardner
Fundraising Officer – Nikhil Kotecha
Wellbeing Officer – Rowan Hancox
Ordinary Members – Mason Duke and Jonny Eastwood
Pegboard and Club Sessions
- Rota planned, 3 people, more relaxed
- Sessions: we had to pay for the first three weeks ourselves
- After week 3 we get 5 hours a week paid by by YUSU
- The budget has been spent already
- Tom has tried to argue for more
- I asked about is this a good way to do it
- And we all decided with exams it is okay to have less court time
Roses and Team
- Ladies are sorted
- Men got a little bit more adjustment
- Transport- Tim really wants to push for some extra support
- We need to spread the word
- P&P- Jen becoming honorary P&P for live streaming
- Roses accommodation- mix of choices
- Laura- says that there were people going for Air bnb
- Jonny has created a group to discuss
- Tim is going to create a poll to help organisation to have a full squad
- People need to answer the poll straight away
- Nikhil asks about visibility of the poll but Tim says it should be okay
Socials
- LAST SOCIAL ON WEDNESDAY
- No theme on the committee election night- hand over to new social secs
P&P
- Need another email to explain the new court times
- Umair says he’ll cover everything in the email
- Steph says it needs to be done this week
Elections and Constitution
- Elections: Wednesday week 3
- Stuff going out tomorrow night
- We have to change anything now
- Propose dropping to one team on YL
- Committee votes: – 1 vote against 1 vote abstains the rest for
- Noted that for future secretaries: ALWAYS NEED TO EMAIL ORGANISERS if we add or drop a team that year
- New committee going to take over week 4
- So we can include old committee to do Roses
- And then we will also peg board for week 4
- To ensure a smooth handover
- Steph asks about are we doing a group meeting to handover
- Tom says we can do where possible
- Returning officers are going to be Tom and Tim
- Forms released and emailed tomorrow
Presidents’ Weekend
- Weekend of week 8
- Laura asks when we can buy tickets
- Tom and Tim say they are on it
EOYT
- Nikhil to help out new fundraiser- it is a lot to deal
- Sports hall is looking quite free so shouldn’t be a problem of booking for the new fundraising
- Team tournament?
- Up to next committee to decide
- Possible format of unrestricted but seeded players
AOB
- Team tournament and quiz meant we raised £1000
- Half for club and half and for charity
- Pablo does not want to do a final merch order
- It is asked whether club times going to change:
- Yes going to get an extra hour
- Mason realises club and college are at the same time
- After week three club will move from Wednesday so should not be too much of a problem
- Also got a college on Presidents’ weekend.
- Mason and Tom will talk to rearrange
- Still waiting for Ciara’s eligibility to play for Roses
- Encourage people to run for Committee!
- We all need to come up with a question to ask candidates.
(Everyone applauds each other yay!)
MEETING ADJOURNED 20:16