MEETING CALLED TO ORDER, 23RD APRIL at 19:40, BY CLUB PRESIDENT TOM WALKER

Absent with apologies:

Men’s captain- Dan

Present:

Club President – Tom Walker

Team President – Tim Stedman

Treasurer – Catherine Wilson

Secretary – Katy Watson

Ladies’ Captain – Judith Peatman

Social Secretary – Jennifer Entwistle and Sam Field

Claire – Sponsorship Officer

Mixed captain – Laura

Merchandise Officer – Pablo Garcia Thomas

Press and Publicity Officers – Umair Asif and Steph Gardner

Fundraising Officer – Nikhil Kotecha

Wellbeing Officer – Rowan Hancox

Ordinary Members – Mason Duke and Jonny Eastwood

Pegboard and Club Sessions

• Rota planned, 3 people, more relaxed
• Sessions: we had to pay for the first three weeks ourselves
• After week 3 we get 5 hours a week paid by by YUSU
• The budget has been spent already
• Tom has tried to argue for more
• I asked about is this a good way to do it
• And we all decided with exams it is okay to have less court time

Roses and Team

• Ladies are sorted
• Men got a little bit more adjustment
• Transport- Tim really wants to push for some extra support
• We need to spread the word
• P&P- Jen becoming honorary P&P for live streaming
• Roses accommodation- mix of choices
• Laura- says that there were people going for Air bnb
• Jonny has created a group to discuss
• Tim is going to create a poll to help organisation to have a full squad
• People need to answer the poll straight away
• Nikhil asks about visibility of the poll but Tim says it should be okay

Socials

• LAST SOCIAL ON WEDNESDAY
• No theme on the committee election night- hand over to new social secs

P&P

• Need another email to explain the new court times
• Umair says he’ll cover everything in the email
• Steph says it needs to be done this week

Elections and Constitution

• Elections: Wednesday week 3
• Stuff going out tomorrow night
• We have to change anything now
• Propose dropping to one team on YL
• Committee votes: – 1 vote against 1 vote abstains the rest for
• Noted that for future secretaries: ALWAYS NEED TO EMAIL ORGANISERS if we add or drop a team that year
• New committee going to take over week 4
• So we can include old committee to do Roses
• And then we will also peg board for week 4
• To ensure a smooth handover
• Steph asks about are we doing a group meeting to handover
• Tom says we can do where possible
• Returning officers are going to be Tom and Tim
• Forms released and emailed tomorrow

Presidents’ Weekend

• Weekend of week 8
• Laura asks when we can buy tickets
• Tom and Tim say they are on it

EOYT

• Nikhil to help out new fundraiser- it is a lot to deal
• Sports hall is looking quite free so shouldn’t be a problem of booking for the new fundraising
• Team tournament?
• Up to next committee to decide
• Possible format of unrestricted but seeded players

AOB

• Team tournament and quiz meant we raised £1000
• Half for club and half and for charity
• Pablo does not want to do a final merch order
• It is asked whether club times going to change:
• Yes going to get an extra hour
• Mason realises club and college are at the same time
• After week three club will move from Wednesday so should not be too much of a problem
• Also got a college on Presidents’ weekend.
• Mason and Tom will talk to rearrange
• Still waiting for Ciara’s eligibility to play for Roses
• Encourage people to run for Committee!
• We all need to come up with a question to ask candidates.

(Everyone applauds each other yay!)

MEETING ADJOURNED 20:16